Property Management Services
The explosion of condominium conversions over the past two decades has created a need for professional and economical property management services. The challenge we have set for ourselves is to provide these services in a personalized manner and at a reasonable cost. Explore the services we offer here.
Operations
- Timely maintenance and upkeep of buildings and grounds
- Contract specifications and negotiations with the vendors and suppliers
- Periodic general inspections of grounds and buildings by the property manager and maintenance staff
- Knowledgeable attention to security and safety issues
- Expert coordination of all services and ongoing projects
- Supervision of on-site personnel
- Supervision and management of outside vendors: plumbers, electricians, heat and A/C, etc.
- 24-hour emergency services, a manager is always available to respond to any emergency
- Preventive seasonal maintenance plan
Administration
- Maintenance of Condominium Association records
- Upkeep and update of unit owner records
- Management of vendor’s insurance policies and license requirements
- Insurance Administration: Annual review of the condominium master policy insurance coverage to ensure compliance with the Associations By-Laws and other liability coverage; liaison between Association and Insurance Broker; claims review, processing, and tracking; obtain periodic appraisal (paid for by the Association); manage bid process; negotiate adjustments to coverage.
- Ensure compliance with the Condominium Legal Documents and Rules and Regulation
- Implementation of the collection process
- Trustee election preparation and processing, trustee certificate drafting, execution, and notarization
- Upkeep of Trustee meeting minutes file
- Document preparation for the sale and refinance of the condominium units; drafting, execution, and notarization of 6(d) certificates, certificate of insurance requests, condominium legal documents, condominium financial records, etc
- Daily electronic back up of association’s records
- Open door policy during working hours for condominium owners
- Electronic and hard copy storage of association’s records
- Legal Administration: Liaison with Association’s counsel, oversight of Trustee change registration, registration of changes to Master Documents, litigation support
- Insurance Claim Administration
Communications
- Timely reporting and response to inquiries by owners and trustees
- Preparation of reports for the Board of Trustees
- Communication to Unit Owners to enforce Condominium Rules and Regulations
- Monitoring important developments in the community and municipal agencies affecting the property
- Annual Meeting preparation: Notices, proxies, agenda
- Regular attendance at Trustee and Annual Owner Meetings
- Welcome Packages for Unit Owners
- Prompt notification of issues and occurrences affecting the property
- Unit Owner and Trustee US mail and e-mail services
- Communication with real estate brokers, lawyers, appraisers, unit owners, and insurance companies in relation with the sale and refinance of condominium units
Maintenance Services -through Franklin Square Management
- Construction Services
- Maintenance and Repair Services
- Landscaping and Grounds Care Services
- Cleaning Services
